AI-ENABLED COST & EXPENSE MANAGEMENT FOR BUSINESS AVIATION
Aviation finance,
Real-time aircraft financial performance, cost control, and revenue intelligence — all in one powerful platform.
AI-powered insights
AI-assisted capture, line-item recognition and smart cost-center assignment.
Analyze with clarity
Breakdowns by legs, airports, trips and cost centers.
Track performance
Expenses, revenue and result at a glance.
FROM RECEIPT TO RESULT
From document to decision — with AI doing the heavy lifting.
aviXpense transforms invoices and receipts into structured aviation cost data, giving your team less manual work, tighter control and a clearer view of your operations.
AI CAPTURE
Capture
Forward invoices by email, upload documents or capture crew receipts. AI extracts the relevant data and line items.
STRUCTURE
Organize
Turn detected lines into meaningful cost data using cost-center rules and operational assignments.
CONTROL
Automate
Route approvals, assign responsibility and keep processing moving with configurable workflows.
INSIGHT
Understand
Follow expenses, revenue and result from fleet level down to the invoices behind each figure.
OPERATIONAL COST INTELLIGENCE
From fleet overview to the cost behind a single leg.
See costs, revenue and result in context — from the whole fleet down to one aircraft, trip or leg, and finally the invoice or receipt behind the figure.
AI + OPERATOR RULES
AI where it adds value. Your rules where precision matters.
aviXpense reads invoices and receipts, identifies individual line items and turns them into structured aviation cost data. Your own rules then decide how that data is organized and connected to the operation.
Not just OCR. The goal is usable cost data — ready for review, automation and reporting.
FROM DOCUMENT TO OPERATIONAL COST DATA
CAPTURE
Read the document
Email, upload, OCR and structured e-invoices feed the same workflow.
DETAIL
Recognize line items
Headers, VAT, due dates and individual positions can be extracted instead of one flat total.
STRUCTURE
Apply your logic
Cost-center keywords and operator-defined rules organize detected positions.
AVIATION CONTEXT
Aircraft · Trip · Leg
Keep financial data connected to the operational objects it actually belongs to.
QUALITY CONTROL
Catch duplicates
Duplicate checks help stop repeated documents before they move further through the process.
NEXT STEP
Workflow-ready
Structured data can move into approvals, reconciliation, reporting and accountant handover.
CREW EXPENSE FLOW
Illustrative flow
01 · CAPTURE
Camera, image or document
02 · AI PREFILL
Key expense data recognized
03 · SYNC & REIMBURSE
Structured handover to back office
CREW APP · iOS & ANDROID
Capture expenses where they happen.
Quick capture, AI prefill and offline resilience for crew on the move — with a clean handover into the back office.
OFFLINE-FIRST
Work even without connectivity.
AI-ASSISTED
Less typing. Faster submission.
REIMBURSEMENT-READY
Structured handover to the back office.
AIRCRAFT · LEG · COST CENTER · PAYMENT CONTEXT
PER DIEM ENGINE · ROSTER-DRIVEN
Per diems without spreadsheets.
Calculate daily allowances from crew roster data using the rules your operation actually follows. Duty types from your OPS platform or FMS map to configurable rates, conditions and monthly settlement.
RULES YOUR WAY
Configure duty types, amounts, currencies, per-day logic and reduced rates.
CONTEXT AWARE
Apply conditions by rank, country, airport and validity period.
ROSTER DRIVEN
Recalculate as roster data changes and surface conflicts before settlement.
OPS / FMS ROSTER → RATE RULES → MONTHLY SETTLEMENT
VISUAL WORKFLOW DESIGNER
Design the process. Don’t code it.
Build invoice and approval workflows visually. Start from receipt or invoice events, route approvals, assign responsibility and automate what happens next.
TRIGGERS & EVENTS
Start on receipt or invoice creation, state changes, field changes or elapsed time.
ROUTE APPROVALS
Route to named approvers with clear approved and rejected paths.
AUTOMATE THE NEXT STEP
Set states or fields, assign users, send e-mails or call webhooks.
TRACE EVERY RUN
Run history keeps completed, waiting and error states visible.
PLAN · MONITOR · EXPLAIN
See where your numbers are heading — not just where they have been.
Compare plan and actuals, look ahead with forecasts, and give management a clear view across aircraft, trips, legs and cost centers.
BUDGETS
Stay ahead of spend
Compare plan and actuals across the cost structure behind your operations.
FORECASTS
See the trend early
Keep upcoming income and costs visible instead of looking only at historical spend.
DASHBOARDS
Give management clarity
Surface the figures that matter by aircraft, trip, leg, supplier, airport or cost center.
CONNECTED DATA ECOSYSTEM
Connect the financial workflow to the systems and data around your operations.
Bring operational data into aviXpense, screen business partners, match receipts to card statement items and hand clean data to your accountant.
OPS PLATFORM / FMS
Operational context
Bring aircraft, trip, leg and airport context into the financial process.
PAXFILES
Partner screening
Screen customers and suppliers as part of the partner workflow.
CARD STATEMENT MATCHING
Match statements faster
Connect receipts to card items and reduce reconciliation work.
EXPORTS
Clean handover
Prepare structured receipt and invoice packages for your accountant.
CREW · FINANCE · MANAGEMENT
One platform. Three clear perspectives.
CREW
Capture on the move
Camera, image or document capture.
Offline-first with AI prefill.
Fast reimbursement handover.
FINANCE
Control and automate
Incoming invoices, line items and approvals.
Card matching and payment context.
Clean export for the accountant.
MANAGEMENT
See the business clearly
Aircraft, trip and leg profitability.
Budgets, forecasts and dashboards.
Costs, revenue and result in context.
SEE aviXpense WITH YOUR WORKFLOW IN MIND
See what your operations really cost.
Book a personalized demo with your operations and current expense workflow in mind.